Privacy policy
Who we are
Vaultin Filer is an Android app for keeping receipts, warranties, insurance documents and other paperwork, with reminders. It is part of the Vaultin family of apps.
The data controller is Donal Cotton, an individual trader. Address: 11 An Tardan, Gorey, Killenagh, Y25 CC42, Ireland. Contact: [email protected].
What the app stores
- Your vault: the items you add (titles, categories, dates, amounts and currency, shops, insurer and policy details, phone numbers, addresses, notes, including text read from your documents) and their attachments (photos, PDFs, Word, Excel and text files).
- Your account, if you sign in: your email address and an account ID (Firebase Authentication), any profile details you enter in Settings, and your plan or promo code.
- Reminders: scheduled as notifications on your device. Email reminders are not available yet.
Text recognition runs on your device (Google ML Kit). Your photos and documents are not sent to Google for text recognition.
The app does not include an analytics or advertising SDK, and it does not log usage events or show ads. It does use Google Firebase (including Firebase App Check with Play Integrity on release builds) and Google ML Kit. Those Google services may collect limited device and app diagnostic information, such as app-instance identifiers, so they can provide and secure their services. We do not use that information for advertising or for tracking you across apps or websites.
Why we use it
- To provide the vault, reminders, search and sharing you ask for, and, when you sign in, to sync your vault between your devices (legal basis: performance of our contract with you).
- To keep the app working and secure, including checking that requests to our Firebase project come from the genuine app (legal basis: legitimate interests in running a secure service).
Where it is stored
If you don’t sign in, your vault stays on your device. If you sign in, item details and files are also stored in your account on Google Firebase (Cloud Firestore and Cloud Storage), so they can survive a lost or broken phone. Sync brings down item details; files download to another device when you open them. You can also keep large files cloud-only to save space on a device.
Your vault details (item names, dates, notes and reminders) are stored on Google Cloud in London, United Kingdom (region europe-west2). The European Commission has recognised the UK as giving personal data an adequate level of protection. Files you attach (photos, PDFs and documents) are stored on Google Cloud in the United States (region us-east1). That is a transfer of personal data outside the EU/EEA. Google is certified under the EU-US Data Privacy Framework, and its data processing terms include the Standard Contractual Clauses. Google may also process some data in other countries to run, support and secure its services, under the same safeguards.
Your data is encrypted in transit and at rest on Google Cloud, and only your account can access it through the app. It is not end-to-end encrypted. The project owner and Google, under their terms, could technically access stored files.
Who we share it with
We don’t sell your data and there are no ads. Google (Firebase, Google Cloud, ML Kit, and Play Integrity for App Check) processes data for us as a service provider. When you share an item, it goes only to the app or person you choose in your device’s share sheet. If someone shares a file into Vaultin Filer, it is held in the app’s Shared with me inbox on that device until you file or dismiss it.
Paid plans are not on sale yet. When they launch, payments will be handled by Google Play. We will receive only the status of your subscription (for example, which plan you have and when it ends). The app never sees your card details. The first planned paid plan is Plus, expected at €10 a year or €1 a month, with the price shown in Google Play at the time of purchase.
How long we keep it
We keep your vault until you delete items or your account. Delete account removes your Firebase account, your cloud vault and files, and the copy on that device. If you only use the app signed out, your vault stays on that device until you uninstall the app or clear its storage, or export and delete items yourself.
Google’s own backup systems may keep deleted data for a limited time, up to about 180 days, before it is permanently overwritten. It is not used for anything during that time.
Your rights
You can access, correct, export and delete your data. In the app go to Settings, then Privacy & GDPR, and choose Export my data or Delete account. Export shares a copy of the profile and vault on that device. Delete account is available when you are signed in: you type DELETE and confirm your password. You can also ask us by email at [email protected]. See Delete your account.
If you are in the EU or EEA you can also restrict or object to processing, and you can complain to the Data Protection Commission in Ireland or to your local supervisory authority.
If you live outside the EU or EEA, you can still make the same requests by email.
Children
Vaultin Filer is meant for adults managing household paperwork. You must be 18 or over to use the app. It is not directed at children.
This website
These pages are published at getvaultin.com. The site has no ads, no analytics and no tracking cookies. Fonts come from your device, not from a third-party font service, and there are no third-party scripts. This site is hosted by Cloudflare, which may keep standard technical logs (such as IP address and pages requested) for security and reliability, under its own privacy policy. If you email us, we use your address and message only to reply.
Changes
If we change this policy we will update this page and the date above.